Here are answers to commonly-asked questions about teaching at FVTC. If something you need to know is not covered here, please contact your supervisor.
What do I do if my classroom is locked?
If your class in at the Appleton Campus, call Security at
(920) 735-5691 (Saturdays, call (920) 428-1240). At the Oshkosh-Riverside Campus, call
Security at (920) 236-6186. Other sites,
contact your supervisor.
What do I do for night or weekend assistance?
Check with your supervisor.
Evening security services are available on the Appleton and
Oshkosh-Riverside campuses and Saturday security service is available on the Appleton campus. To reach the Security Office on the Appleton
campus, call (920) 735-5691 (weeknights) or (920) 428-1240 (Saturdays). On the Oshkosh-Riverside campus, call (920)
236-6186. For emergency situations (medical, fire, disturbance or bomb threat),
call 911 for immediate assistance.
How do I make copies of materials for my classes?
Talk with your supervisor about the locations of copiers for
your use. Some copiers will require you to enter your employee ID number to use for photocopying class materials. Large print jobs should be sent to Printing
Services for the most cost-effective service. Printing Services utilizes an online work order system which may be found on the Intranet under Admin/Services and then Printing Services. You’ll be required to furnish a chartfield string (account
number) which can be obtained from your supervisor. Printing Services staff can be contacted by
e-mail at Printing Services or by phone at (920) 735-5788.
How do I obtain a class roster?
Class rosters can be obtained in MyFVTC which can be
accessed from the FVTC home page. Enter your
network ID (same as your email address without the @fvtc.edu) in the User ID
field and your network password in the Password field. Click Sign-On. Click Faculty Center. A list of classes on your instructor schedule for the current term will be displayed. Click the appropriate class roster; select the appropriate roster type in the Print Class Roster box, then click the Print button.
More detailed instructions for viewing, printing and using class rosters, and recording student grades can be found in the Adjunct Faculty Guide to Grades and Rosters (rev. 9/08) as well as in the Quick Guide to Grades and Rosters.
What do I do if a student is missing on the roster?
If a student is missing on the class roster, he/she is likely a late enrollment so ask to see
his/her paid registration form. If no
registration is produced, the student should not be permitted to attend class
until registration has been completed. A
new roster can be printed in My FVTC (see FAQ: How do I obtain a class roster?)
How can a student who withdraws from class obtain a refund?
When an instructor withdraws a student from class, the
action has no effect on a refund of course fees. In order for students to receive a refund
during the refund period, they may use the MyFVTC access to withdraw from class
or stop by Enrollment Services or talk to regional center staff. Refunds are
dependent upon College administrative policy. If a student is dropping one
class and adding another, he/she must see Enrollment Services or regional
center staff to ensure that 100% of the dropped class tuition is applied to the
new course.
How do I record grades?
Grades can be posted in MyFVTC which can be accessed from
the FVTC home page. Enter your network ID (same as your email
address without the @fvtc.edu) in the User ID field and your network
password in the Password field. Click
Sign-On. Click Faculty Center. A list of classes on your instructor schedule for the current term will be displayed. Click the appropriate Grade Roster icon to the left of the appropriate class. Locate the student you wish to grade. Click the Grade Input drop down arrow for that student and select the appropriate grade. When finished, scroll to the bottom of the page and click Save.
More detailed instructions for viewing, printing and using class rosters, and recording student grades can be found in the Adjunct Faculty Guide to Grades and Rosters (rev. 9/08) as well as in the Quick Guide to Grades and Rosters.
What is the deadline for recording grades?
Final grades are recorded on
permanent transcripts at the end of each course. Final course grades must be
completed by the instructor and entered into the computer system by the
deadlines noted in the following chart:
|
Classes
|
Deadline for Grades
to be Entered
|
|
Semester length classes
|
5:00 p.m. on the 2nd Grading Day at the end of the
semester
|
|
Non-semester length classes
|
5:00 p.m. of the 5th college working day after the last
class has been completed
|
|
Non-semester length classes that conclude at the end of
the semester
|
5:00 p.m. on the 2nd Grading Day at the end of the
semester
|
Additional information on grading is provided in detail in
the Grading System administrative policy.
What is the law about student confidentiality and what are
my responsibilities under the law?
The Family Educational Rights and Privacy Act of 1974 (FERPA) provides for the privacy of student education records. The Act provides for the right to inspect and
review education records, the right to seek to amend those records and to limit
the disclosure of information from the records.
The intent of the legislation is to protect the rights of students and
to ensure the privacy and accuracy of education records. This Act applies to all institutions that are
the recipients of federal aid administered by the Secretary of Education,
including Fox Valley Technical College.
FERPA-related issues should be directed to Brian Buss, Registrar, at (920) 735-5792 or to Patricia Jorgensen, Vice President-Student and Community Development, at (920) 735-5649.
Where can I obtain a copy of the Student Handbook?
A Student Handbook can be obtained from your supervisor,
Student Life (Appleton and Oshkosh campuses) or on the FVTC website, linked here:
Student Handbook.
Where can I obtain a copy of the student conduct policies?
The policies governing student conduct can be found in the
Student Handbook or on the FVTC website version which is linked here: Student Handbook.
Where can I find the school calendar?
The Academic Calendar is available on the FVTC website by
clicking on Educational Opportunities\Academic Calendar. Here is a link to the
current year calendar: Academic Calendar.
When is Advising Week?
Advising weeks are scheduled in the fall and spring each
year. The exact dates are posted on the
Academic Calendar which is accessible from the College’s home page on the
Web. The path is Educational Opportunities\Academic
Calendar.
What about inclement weather?
The FVTC home page will include information about school
closings and radio and TV stations will broadcast school closing announcements
per administrative policy. You can read
more about weather closings here: Emergency Closing Procedure.
What do I do if I need to cancel class because of illness?
What do I do in an emergency?
If there is a medical, fire, disturbance or bomb threat
emergency on the Appleton Campus, call 4777.
Additionally, for Appleton Campus emergencies:
Medical – assess the situation, call out for help, dial 4777
from any FVTC office phone or RED emergency phone, stating that you have a
medical emergency and providing specific location information as well as
whatever is known about the nature of the illness or injury. Begin CPR if the person isn’t breathing and
doesn’t have a pulse.
Fire – activate the nearest fire alarm, call 4777 to report
the fire, and leave the building with your students moving to the nearest
emergency evaluation assembly areas until an “all clear” is given. If possible, take your roster and take
attendance once outside.
Disturbance – call 4777 and report the incident and specific
location; limit staff or students from entering the area.
Bomb threat – attempt to gain as much information from the
caller as possible and then call 4777 to report the threat.
If you teach at other FVTC campuses or sites, consult with your supervisor to learn about emergency procedures specific to those sites.
Who do I call with payroll questions?
For questions about payments, call or email Debbie Hartjes,
(920) 735-2580 or hartjes@fvtc.edu, or
Katie VanDeLoo (920) 735-5623 or vandeloo@fvtc.edu,
during regular business hours. Office hours are 7:30 a.m. to 4:30 p.m., Monday
through Friday. The Payroll Office is located on the Appleton Campus in Room
G147.
Where can I find a schedule of payroll dates?
The bi-weekly and semi-monthly payroll schedules can be
found by clicking on this link: Payroll Schedule.
I have to submit a change (i.e. for subbing, adding or subtracting hours) for my class -- what paperwork is needed?
When you substitute for another instructor, reduce your hours, or add
hours, you will need to complete the Instructional Pay Form. To access
the form template, open MS Word, choose File, then New, then My Templates. Scroll through the list of templates to locate Instructional Pay Form. Select the form and click OK. You must be connected to your FVTC network account on a district-owned computer to be able to access the form.
What is the cut-off for submitting the Instructional Pay form?
To facilitate timely payments, submit Instructional Pay forms to your class originator in your division office immediately after a change in hours.
Who do I call to discuss certification?
Lori Kroiss is the Certification Officer and she can be
reached by phone at (920) 735-5735, by email at kroiss@fvtc.edu. Her office is located in Training and
Development in Room G147.
Can I sit in on other teachers’ classes for auditing
purposes?
Contact the department chair or associate dean to obtain
permission to audit a class.
Where can I learn how to purchase software?
FVTC is part of a state-wide consortium whose purpose is to
provide college staff and students with access to purchase discounted software.
The link to Wisconsin Integrated Software Catalog is: http://wiscsoftware.wisc.edu/wisc/ Once there, select Fox Valley in the
Faculty/Staff (Personal Sales) box on the left side of the screen and be
prepared to enter identifying information including your 9-digit FVTC employee
number.
Where do I get a permit to park in restricted lots on the
Appleton and Oshkosh Campuses?
Parking permits can be obtained from the Security Services
Office located in Room E162, and at the Oshkosh Campus in the Security Services
Office. Parking permits for adjunct faculty are annual and will be issued each
fall. Parking permits must be displayed on the left rear window of the vehicle
on the driver’s side. Staff members parking in areas designated for Staff
Parking Only shall not back into parking stalls (backing into parking stalls
obscures the vehicle permit).
How do I access FVTC email?
Use this guide to help you find and use your FVTC email account.
What is the Daily News?
The Daily News is the place to go for up-to-the-minute
information and college and staff news as well as the place to access topics
such as staff briefing videos, Staff Development Center, and the staff bulletin
board where community announcements are made and items can be bought and
sold. The Daily News is located on the
FVTC Intranet and requires that you sign in with your network ID and
password.
Who should I contact if I have other questions?
If you have questions that are not addressed on this
website, contact your supervisor for assistance.