Why say thank you?
IT CAN GET YOU THE JOB! It’s what you’ve been taught to do since you were a child. It’s polite and people remember you for it. Saying thank you promptly and courteously when you’re job seeking:
- Can make the difference between getting the job offer or not
- Can positively influence continued consideration for other current or future positions
- Is essential for expanding your network and gaining additional leads.
Say it often!
Say Thank You after any time an employer gives you their time, including:
- Job interview (not only the first, but the second, and, if you have it, even the third)
- Informational interview
- Reference use
- Job offer
- Rejection call or notification
Say it in a variety of ways.
Always say thank-you in person upon leaving an interview. It’s crucial to say it in writing within 24 (preferably) to 48 hours.
Personalize your comments to each person who participated in the interview. That means you should send a different letter to each interviewer. It might even be wise to send one to the administrative assistant who greeted you, made you feel welcome, got you some water, ushered you into the interviewing area, and introduced you.
Your letter can be written in a variety of formats:
- Handwritten note card
- Typed letter
The preferred format of hiring managers is an email letter inserted into the text area of an email. From the interviewer’s point of view, email is convenient, easy to forward to interview team members, and more apt to arrive before the hiring decision or second interview decision is made. From the job seeker’s point of view, when time is of the essence, an emailed thank-you arrives immediately. Remember that an email letter should be written using business English standards.
If you use postal mail, you have two choices. A short handwritten note is preferred over a business letter because it’s more personal. Though a note can’t include as much reflection and summary, its personal effect is greater. Use the type of card that is blank on the inside, and make sure your penmanship is very legible. All emails, notes and letters should be absolutely error free.
You may also send a thank you e-mail immediately after the interview and follow up with a thank you card.
Say more than thank you.
A thank-you is your opportunity thank the interviewer for the opportunity to interview and confirm your continued interest in the position or company. It can also be used to:
- Pass on a compliment about the company or individual.
- Summarize the interview.
- Reiterate how you can contribute and reaffirm your value.
- State how your goals match the company’s or department’s goals.
- Solve an observed problem.
- Clear up a misconception.
- Mention something significant you forgot to say at the interview.
Obviously, your letter is not going to include all of these. Think about the interview, reflect on what you heard and observed and whom you met, and then briefly sell yourself in a professional and confident tone to meet specific needs.
See some examples of thank you letters below: