Student Printing & Copying

Allowances & Pricing

For each term in which you are enrolled in classes, you will be provided an allowance of $25 to be used for course-related printing and copying. This is not a charge to you but merely an allowance. You will only owe money if you choose to print or copy in excess of your allowance.

The allowance will be established on August 1 for the fall term, January 1 for the spring term, and June 1 for the summer term. If you register after those dates, your allowance will be added at the time of your registration. The table below shows the rates at which printing and copying will be charged. The last column shows how many pages could be printed or copied with your $25 allowance.

Cost Per Page 8 1/2 x 11 Page Legal 11 x 17 Number of 8 1/2 x 11
Pages Covered by
$25 Allowance
Black & White $.05 $.05 $.10 500
Color $.15 $.15 $.30 167

Each time you print or copy, you will see information related to the cost of the job you are submitting as well as your remaining balance. When your $25 allowance is exhausted, you must pay for any additional printing and copying that you would like to do. Additional balance may be added to your account via PayPal by logging into with your FVTC ID and Password and selecting "Add Credit." You may also add credit by going to any Enrollment Services office.

If you have a positive allowance remaining in your account at the end of the semester, it will not roll forward to the subsequent semester, nor will it be refunded to you. If you have added additional credit, it will remain in your account and continue rolling forward until it is used. Allowances may not be transferred from one student to another.

If you are not an active student in any given term, you will not be given a print allowance for the term. Guests may print and copy in the library at the Appleton campus but you will have to pay cash at the rates listed above in order to do so. 

If you are concerned about the adequacy of your allowance because of the amount of printing that is required for your courses, please contact Shannon Gerke Corrigan in Student Life. She will work with the appropriate College personnel to research the situation and explore options.

Special Note to Student Employees: If you are a student who is also employed by FVTC, whether as a work study or intern, it is very important to separate the printing and copying you do as a student from that which you do as an employee. This is important because:

The printing and copying you do as an employee will be charged to the unit in which you work.*
The printing and copying you do as a student will be charged against your allowance.

When printing or copying as an employee, be sure to log in to the network as an employee and to use your employee ID and password when making copies.

* Please note that your manager will be able to see a detailed history of the printing and copying that you are doing as an employee!

How To

To print: If you are logged into the FVTC network using your student ID, the print management system will know who you are. When you try to print you will receive a popup that shows the cost of the job you are submitting as well as your remaining balance.

If you try to print while logged in to the network as student@fvtc, you will first need to enter your student ID and network password. Then you will see the cost of the job and your balance.

To make copies: Each copy machine in the College has a sticker on it which lists the instructions you will need to follow.

To pay for additional balance: You should see the following icon in the system tray (group of icons in the lower right corner of your desktop). The icon will look as follows:

Print Copy Button

If you hover your mouse over the icon, you will see your current printing balance. If you click on the icon, it will open the following window:

Print Copy Pay Button

Click on the “Details” link inside this window and log in using your network ID and password. Click on the “Add Credit” link and follow the instructions. All major credit cards are accepted.

Please note: If you add credit to your account through this process, that amount will carry forward from one semester to another. The original $25 printing allowance does not roll over and will not carry forward from one semester to the next.


Instructions are posted on each multi-function printer for both copying procedures and general support questions. FVTC staff in the labs and library are also happy to assist you.