Financial Aid Resource Center

Welcome! We are here to help you!

Financial aid can consist of grants, loans and/or student work study.  It is available to students who are active in a financial aid eligible program. The actual assistance you can get will depend on your completed FAFSA (i.e., Free Application for Federal Student Aid) and your specific enrollment. Remember, your financial aid award is calculated based on enrollment in required courses within your program only.

Many students who could receive financial assistance to help pay for college miss out because they don't complete the FAFSA each year.  

The 2024-2025 FAFSA® form is now open.

Complete FAFSA

FAFSA Federal School Code: 009744


FAFSA Workshops

Complete the FAFSA Now!
After You Apply
Verification & Forms
Receiving Your Award

FAFSA Federal School Code: 009744

Complete the FAFSA

Start with creating your FSA ID
An FSA (Federal Student Aid) ID and password are required to complete the FAFSA. For dependent students, a parent (contributor) will also need an FSA ID.

Starting on the 2024-25 FAFSA, all contributors must create an FSA ID. A contributor is someone, like a parent or spouse, whose information may be required on the FAFSA.

FAFSA Workshops Available, Public Welcome! 
See dates above or contact FVTC Financial Aid Team for more information at or 920-735-5650.

The FAFSA determines if you are eligible to receive state and/or federal funding. There are a number of helpful resources available from the U.S. Department of Education, including some good videos and worksheets to guide you through the process.

More FAFSA Resources 

After submitting your FAFSA, you will receive a Student Aid Report, a record of your application, from the federal government.  This is not your actual award. Financial aid is only processed once you are admitted into an eligible program and have completed all verification requirements.  You will then receive an award letter within 2-3 weeks. The Award Offer Letter will outline the types of financial aid and amounts.

See FInancial Aid Forms on the Student Forms & Policies page.

Verification is the process the financial aid office uses to confirm that the data reported on your FAFSA form is accurate. If you’re selected for verification, the financial aid office will request additional documentation that supports the information you reported or resolve discrepancies.

Don’t assume you’re being accused of doing anything wrong. Some people are selected for verification at random and sometimes there are errors that need to be fixed. All you need to do is provide the requested documentation to the financial aid office and be sure to do so as quickly as you can.

See FInancial Aid Forms on the Student Forms & Policies page.

Approximately two weeks after the term starts your financial aid will be disbursed directly into your MyFVTC Account to pay your tuition, fees, and FVTC Bookstore charges.

Any excess funds will be deposited directly into your checking or savings account if you've set up a direct deposit account. To set up a direct deposit account, follow the instructions for the term/semester you are setting it up for:

Summer 2024 or before:

  1. Log into MyFVTC
  2. Click on Financial Account
  3. Click Make a Payment/eFAS

Fall 2024 or after:

  1. Log into MyFVTC (new)
  2. Click on Finances
  3. Click Make a Payment via Nelnet

A refund check will be mailed to you if direct deposit is not set up.

Receiving Federal Student Loans

If you decide to accept a Federal Student Loan offer, you are required to complete:

  • The Master Promissory Note (MPN) is a legal document in which you promise to repay your loan(s) and any accrued interest and fees to the U.S. Department of Education. It also explains the terms and conditions of your loan(s). Complete your MPN here:
  • Loan Entrance Counseling ensures you understand the terms and conditions of your loan and your rights and responsibilities. You'll learn what a loan is, how interest works, your options for repayment, and how to avoid delinquency and default. Complete your Loan Entrance Counseling here:
  • Federal Student Loans are disbursed in two equal installments each term. The first installment disburses approximately two weeks after the term starts and the second installment disburses approximately the midpoint of the term.


Important Dates

Types of Financial Aid


Free money that (most often) does not need to be repaid.


Money you must pay back with interest. Know your responsibilities!

Work-Study & Student Jobs

Part-time employment while you're a student on the FVTC campus.

The Details


The verification process ensures accuracy and completeness of the Free Application for Federal Student Aid. If your financial aid application is selected for verification, you will be notified of next steps by mail and in the To Do List of your MyFVTC Account. Be sure to respond in a timely manner to prevent delays in processing your aid, which could limit the type and amount of aid you are awarded.

Once all the required items have been received, it can take up to four weeks for review of your documentation. Please allow extra time from May through September. 

Get Verification Forms

Cost of Attendance

Use this budget to estimate the cost to attend college based on your living situation and the number of credits you take each semester.

View 2023-24 Cost of Attendance (PDF)

Census Date

Your actual financial aid award is based on the number of financial aid eligible credits you are enrolled in each term. That calculation occurs on the 10th business day of each term, called the census date. Changes made after this date may impact your financial aid award and a repayment to the college may be required for all or a portion of the funds you received. Because of this, you should try to add and/or drop all classes prior to the census date.

Credit Status

Your financial aid award is based on full-time enrollment prior to the census date. After the census date, your award will be based on the term's fundable credits (courses beginning in 10, 31, 32, 77 & 78). You must be enrolled at least 1/2-time by the census date to receive all types of financial aid funds. If you are enrolled less than full-time, your Pell Grant eligibility may be affected.

*There are some technical diploma programs that are not eligible for full financial aid. For more information, you may review those programs here.

Enrollment Level
Full-time: 12 or more credits
¾ Time: 9-11 credits
½ Time: 6-8 credits
Less than ½ Time: 1-5 credits

If you are also enrolled at another college, you should submit a Consortium Agreement to financial aid so that your financial aid disburses accurately. Shared program students do not need a consortium agreement.

If you are enrolled in an accelerated program, you should register for all of the term's courses by the census date. 

If you are taking Program Prep classes, you are strongly encouraged to take at least one program-related credit in addition to the Program Prep class(es). A maximum of 30 remedial credits are allowed by financial aid.

Audit credits and advanced standing are ineligible and will not be included in your credit status.

Pell Grant Recipients: The Pell Grant is prorated for less than full-time enrollment. It is calculated in direct proportion to the percentage of full-time enrollment, which is considered 12 credits or more. For example, if you are enrolled in 10 credits, you will receive 83% of your full-time Pell Grant amount (10/12 = 83%). The number of credits used in the calculation is based on your enrollment on the 10th business day of each term.

Satisfactory Academic Progress

You must maintain satisfactory academic progress to receive federal student aid. The Financial Aid - Satisfactory Academic Progress policy outlines the specifics. The policy also covers the 150% Credit Rule, which explains that financial aid cannot exceed 150% of the credits required for a degree program.

Read the Policy

Extenuating Circumstances

Sometimes there are special circumstances that are not reflected in your FAFSA application - situations that may affect your family's ability to pay for college. Special circumstances might include things like a job loss or reduction in income, or unusually high out-of-pocket medical expenses. If this is your situation, you can submit a request to have your situation reviewed by our college's director of financial aid, who has the authority to use professional judgment to amend your financial aid application. There is a formal process that begins with the Special Circumstance Request form and will require additional documentation.

Special Circumstance Request

Summer Term Awards

Summer term funding will be awarded automatically in mid-April if you've met the eligibility criteria:

  • Accepted in a financial aid eligible program
  • Have a completed FAFSA with financial aid eligibility for the summer term
  • Enrolled in at least one credit for PELL Grant eligibility and at least six credits for loan eligibility

 If you are eligible for summer term funding, you will be notified by mail and via the Financial Aid section of your MyFVTC Account. You should accept or decline your loan award in your MyFVTC Account. 

MyFVTC Account

Common FAFSA Mistakes

Don't make these common mistakes when completing your Free Application for Federal Student Aid.

Common Mistakes

Financial Aid FAQ

How is my financial aid award determined?

Your financial aid application determines the amount of your award eligibility. Here's how it works in financial aid language:

Financial Need is the difference between the estimated cost of your education/living expenses for one academic year (your Cost of Attendance) and the amount that you and/or your family are expected to contribute toward your educational expenses (your SAI – Student Aid Index).

Financial Need = Cost of Attendance – Student Aid Index

What's the difference between subsidized and unsubsidized loans?

If you are awarded Subsidized Loans, the government pays the interest while you're in school, then you pick up the interest payment when you start your principal loan repayment when you are done with school or are attending less than half-time.

If you're awarded Unsubsidized Loans, the interest accrues while you're in school and you can choose to pay it while you're attending college or defer it until you start paying the principal loan repayment. Because the interest is accruing while you're in school, the total long-term cost of unsubsidized loans is greater than subsidized.

More Federal Loan Information

Why did I receive a bill if I have financial aid?

Bills are sent out on a monthly basis until fees are paid each term. If your total anticipated financial aid is greater than what you owe for tuition, fees and books, you do not need to pay the bill by the due date. The funds will be applied to those charges when your financial aid is transferred into your MyFVTC Account.

If you are unsure if you have enough financial aid, call us at 920-735-5650 and we will help you figure it out.

How do I buy textbooks using my financial aid?

Textbooks purchased through can be charged to your MyFVTC Account by selecting “My FVTC Charge” as the payment method on the bookstore website.  A $700 line of credit is assigned to all eligible students. This allows your book charges to be added to your student account.  When financial aid disburses against your student account it will pay toward your tuition and book balance.  The $700 is not additional financial aid.

What happens if I drop a class after the semester starts?

Maintaining your financial aid eligibility is an ongoing process throughout the year.  If you don't complete all your classes, either because you dropped or failed the class, you could be responsible for repaying a portion of the financial aid you received that same semester.

Withdrawing from Courses and No Passing Grades

The federal government has issued guidelines for those students receiving federal funds (Title IV Aid).  All financial aid is earned.  According to regulations, withdrawing from classes, withdrawing from a program, or having a term with no passing grades (Fs, Ws or a combination of both) may result in having to return unearned aid. This means that any funds covering all or a portion of class fees and books, including funds received via a refund check are required to be returned. Any refund(s) remaining in the student's account would be applied toward the balance of the repayment.

This type of Repayment will result in:

  • A hold being placed on the student's account until balance has been paid.
  • Registration for any additional classes at FVTC will be denied until repayment is made in full. If repayment for a PELL Grant is not made, notice of the outstanding repayment will be forwarded to the U.S. Department of Education for collection.  This could have a serious impact on the student's credit rating.
  • The student will be ineligible to receive future financial aid at FVTC or any other school until repayment is made in full.  Additional Information: Regarding classes that do not extend the full length of the term “module classes”: If the student registers for two consecutive module classes and withdraws from the second class before it begins, the credit load will be recalculated to determine if a return of funds is necessary.


How does the Census Date affect my award?

The Census Date is the point during each semester at which your enrollment is locked in regard to financial aid. It occurs on the 10th business day of each semester. Your financial aid award is calculated considering your enrollment status on Census Date. Any changes to your class schedule should be made prior to this date.

Why isn't my financial aid in MyFVTC Account?

There could be several reasons:

  • It's not past the Census Date (the date the money is disbursed to your account).
  • Your financial aid eligibility may have changed based on your actual number of credits.
  • You haven't completed all your verification paperwork.
  • One or more loan requirements haven't been completed. Check the To Do List in your MyFVTC Account.
Why is my anticipated financial award now $0?

All of your financial aid funds have been applied to your account and are no longer considered "anticipated."  Or, something has changed on your student account.  Please reach out to FVTC Financial Aid at 920-735-5650 for answers.

Why was my Pell Grant amount adjusted?

Your initial Pell Grant award is based on full-time status (12 or more credits). If the number of eligible credits you take that term is less than full-time, your Pell Grant amount will be pro-rated accordingly.

Can my financial aid award be adjusted after I've accepted it?

Yes. Your financial aid award may be increased, reduced, or cancelled under certain conditions, which could include:

  • Change in family financial circumstances
  • Change in marital status
  • Additional resources such as private scholarships, agency funding or Veterans benefits
  • Incorrect information on your FAFSA
  • Satisfactory academic progress is not maintained
  • Change in enrollment status

If any of these conditions apply to your situation, you can contact FVTC Financial Aid at 920-735-5650 and we will review your financial aid award.

What if I'm taking a class at a different college?

If you enroll at FVTC and another college for the same term, you may receive financial aid from the college where your program is located; however, your financial aid could be based on the combined credits from both colleges. If you plan to attend two colleges at the same time, you should complete the Consortium Agreement under Financial Aid Forms on the Student Forms & Policies page for each term with the college where you will be receiving your degree. You will be responsible for paying your tuition and book charges to the other college.  You can be reimbursed from your financial aid funds after they are disbursed.

Which programs are eligible for financial aid?

Any associate degree program is eligible, along with most technical diploma programs. Check the specific program page below for more information.

View Programs

What happens second term this year?

If you attended the fall term and are continuing for the spring term:

  • And your anticipated financial aid is enough to cover tuition for the spring term, your tuition will be paid when your financial aid disburses to your MyFVTC Account.
  • And your anticipated financial aid is NOT enough to cover the spring term tuition, it’s your responsibility to make a payment for the difference by the registration due date.

Tuition & Fees - Financial Aid = Payment Due

If you’re beginning your program in the spring term, financial aid will be listed under the first-term column on your award letter. Spring is the second term of the school year, but you are considered a first-term student.


If you drop a class, you must officially do so in your MyFVTC Account or contact Enrollment Services for assistance.
Your instructor cannot drop a class for you. You will be financially responsible for the cost of the class unless you drop it prior to the deadline.
For more information:

Student Finance - Fees/Payments/Refunds

Contact Us

Financial Aid
Email: Financial Aid